The staffing schedule

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"What falls short this week" reads each day hour by hour against Schedule 1: short of staff, short of qualified staff, over the group size, or not scheduled, each with the hours and the room. "Add a shift" asks the person, the day, their role (counted in ratio, supervisor, float, cook or office, volunteer or student), the room and the hours; a person not cleared for the ratio is marked so. "Copy last week" and "Fill from the usual week" save the typing; "Who can count" lists who may be counted in the ratio today, from their clearance.

The ratio of staff to children and the maximum group size for each licensed age group must be kept, on the premises and on outings (s. 8(1); a licensed family age group follows s. 8.1), with the reduced ratio allowed only during arrival, departure and rest and never for infants or outdoors (s. 8(4)); the schedule plans for it, the head counts prove it.