Step 5 of 19 · Your first day
The screening dates
Record & screening: the vulnerable sector check, the last offence declaration, the first aid expiry and notes; "Record a newer date" for a paper document.
Watch out: Verifying a document fills these dates from it; type a date only for a document kept on paper. Internal notes are never read by the person.
More about this
The dates are what the readiness list and the reminders read: the vulnerable sector check's date sets the fifth anniversary and the offence declarations between; the first aid expiry sets its reminder. Verifying a document (next steps) fills these dates from it; the form is for a date you know from paper. Internal notes are read by administrators and supervisors, never by the person.
Some documents stay on paper in the office (a college register check, a fire duties briefing): record their dates here and they count as on file. "Record the date" is for the first one, "Record a newer date" for a renewal. The record keeps who recorded it and when.
Your centre's words for people and its policies may differ; the screens are the same. The screen is from KeepCount 0.99.162, captured October 29, 2026 in a demonstration organization: everyone in it is fictional. Section numbers are O. Reg. 137/15 (General) under the Child Care and Early Years Act, 2014, read on e-Laws on October 20, 2026. This explains how KeepCount works; it is not legal advice, and the Ministry's program advisors decide compliance.