Step 6 of 20 · Your first day
Logins and access
Logins and access: everyone with access to the admin panel, each with their own login. Add a login for an administrator, a home visitor or office staff.
Watch out: An office staff login sees the providers of one office and their documents, not the children's files or the incidents. Give each person only the access the work needs.
More about this
Each person has their own login, so the activity log shows who did what. The list filters by access (Owner, Administrator, Supervisor, Office staff), by status (Active, Invited, Inactive) and by "Needs attention"; "Screening" and "Training record" open that person's record, "Open KeepCount as this person" shows what they see, and "Manage" changes their login. A home child care visitor has a login with supervisor access or more. "Download CSV" exports the list.
Your agency's words for people and its policies may differ; the screens are the same. The screen is from KeepCount 0.99.191, captured November 2, 2026 in a demonstration organization: everyone in it is fictional. Section numbers are O. Reg. 137/15 (General) under the Child Care and Early Years Act, 2014, read on e-Laws on November 2, 2026. This explains how KeepCount works; it is not legal advice, and the Ministry's program advisors decide compliance.