The month's drafts

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The month's arrows show the months before and after. On or after the run day, the page opens on next month.

The run makes the drafts on the run day; "Make the drafts for" a month makes them now. Each draft comes from the family's recurring fees and each child's schedule, first day and last day. "Add a one-off invoice" is for anything else: choose the family and the period, then add its lines from the fees.

"Issue n drafts" issues every draft that is not held, not marked "fees changed", and passes the CWELCC check. Nothing is sent to families yet: print an invoice to give it, or tick the email under Settings. Search by family, child or number; "Download CSV" exports the month.

"<Month> is different" changes a month for one family or for many, with a reason, before you change each draft by hand. It is on This month and on Look over and send (every family at a site, or at every site), and on a family's account (this family). For every family: bill fewer days (the centre is open; the fee comes off at the daily rate), the centre is closed on some days (only with the box ticked: the days go in the site's calendar as closures and are not billed), or a discount. For one family: bill only the days picked, a discount, or another amount for one child's care (less than the fee). A discount is an amount for each child or a percentage of the care fee, for the month only or from it on until you end it. The reason is chosen from a list; "Something else" takes a few words the family does not see. "See what it changes" shows, before anything is kept, what happens in numbers and each family before and after; for every family "Change <Month>" asks once more. The drafts change and keep it when they are made again; an invoice already sent gets a credit note instead, which is not emailed. This month lists the month's changes, each with "Undo the <Month> change" while none of its invoices is sent, and a discount that runs on has "End the discount". At a CWELCC centre, a discount or another amount lowers the base fee revenue you report to your service system manager (the Ontario CWELCC funding guideline, Part 2 (c)); it does not raise your CWELCC funding, and the dialog says so under its sentence.