Product tour
KeepCount, screen by screen
Seven screens from the fictional Demo Child Care Centre, in the order a supervisor meets them. The renderings are drawn from the demo centre's data; no login needed.
Step 1 of 7
The dashboard: one number, then what to do next
The first screen after sign-in shows the readiness score for the site, computed from the records in KeepCount, and a "Do next" list sorted by urgency. Every line names the person or the record and the date: not "2 items need attention" but "Sara Ortiz: vulnerable sector check overdue since Sep 12".
What the inspector asks. The program advisor does not see this screen. You do, every morning, which is the point.
Step 2 of 7
A requirement opened
Each line of the readiness list opens to the same layout: why this matters in two sentences with the section of O. Reg. 137/15, the evidence that satisfies it, the status, and the one action that changes the status. Here, the October fire drill is due; "Record drill" takes thirty seconds on a phone.
What the inspector asks. "Show me your fire drill records for the last twelve months."
Step 3 of 7
People and screening dates
Every person has a row: the vulnerable sector check, the first aid certificate, the offence declaration, each with a date and a status. An administrator verifies a document once; the five-year and fifteen-day arithmetic is done for you, and reminders go to the person and to the office before anything lapses.
What the inspector asks. "Show me the vulnerable sector check and the most recent offence declaration for each employee."
Step 4 of 7
The room tablet
In the room, staff count children and staff and see the Schedule 1 verdict before saving, including the mixed-age rule and the family age group calculation. The opening, playground, sanitizing and closing checks and the sleep checks per child are on the same screen. It works offline and sends itself when the Wi-Fi is back.
What the inspector asks. "Show me the attendance for this room on March 4 and who was working."
Step 5 of 7
Incidents and serious occurrences
The daily written record and the serious-occurrence trail live together. For a serious occurrence the record holds the time the supervisor became aware, the parent notification, the Ministry report with its CCLS reference and the posting dates. Readiness shows a report that went past 24 hours.
What the inspector asks. "Show me your serious occurrence reports and the notification forms you posted."
Step 6 of 7
Readiness before the visit
The readiness screen is the whole regulation as a list: policies, people, drills, premises, records and administration, each with a status computed from your records. The score is the share of requirements met. Items that are truly not applicable are marked so, with the reason recorded.
What the inspector asks. This is the screen a supervisor opens when the renewal letter arrives.
Step 7 of 7
The inspection binder
One click prints the binder: a cover with the site and the time printed, a table of contents, the readiness summary and open items, people and screening, policies and sign-offs, drills, approvals and inspections, the daily logs, incidents and serious occurrences, and a sign-off block. Page numbers on every page.
What the inspector asks. Hand it over, or leave it open on the table.