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A home child care visitor with a licensed agency

KeepCount guide for home visitors

Your office's homes: each household, child and day, the providers, and the home visits with the Ministry's checklist.

Your first day and your first week · 22 steps, one screen and one line each

Print or save as PDF · All the steps on one page · All the explanations on one page

Your first day

The homes: what needs you, each home's record and its day as the provider records it, the household's checks, what the last inspection found, the providers and the children. The screens are from a demonstration agency of eight homes, of which your office has five; everyone in them is fictional.

  1. Sign inOpen the link in your invitation email and choose a password. After that, sign in with your email and that password.
  2. The dashboardThe dashboard for your office: homes active, not inspected this quarter, due or late now, incidents open; Needs you; the score; the providers in progress.
  3. The homesThe homes: one table with each home's children here, last record, status, agreement, household screening, last visit and what is to follow up.
  4. A home's recordA home's record: the address and hours, the initial inspection, the under-two approval; then its day, children, agreement, household, findings and visits.
  5. The householdThe household: each person living in or regularly at the home, with Cleared, Not cleared or a renewal due, and Dates and Edit; Add a person.
  6. Record a date"Dates" on a household member: the vulnerable sector check received or applied for, the offence declaration, the statement at 18, the health assessment.
  7. What inspections foundWhat inspections found at the home: each thing found at a visit, by when it is to be put right, and Put right.
  8. A home's dayA home's day as the visitor sees it: children here of the most allowed, what is due, each child's state, and Today so far, as the provider keeps it.
  9. ProvidersProviders: each with what needs attention, their home, status, whether they are cleared, and their progress with the policies and quizzes; Add provider.
  10. ChildrenChildren: the children placed at your office's homes, each with their home, enrolment, the state of their file (s. 72(1)) and the pick-up list; Place a child.
  11. The register of homesThe register of homes: each home with its address and provider, the children placed there with their addresses and since when, and the last 90 days' changes.

Your first week

The visits: the office's home visits with the Ministry's checklist, a home's history, the quarters, the visitors, readiness, an incident, the binder and inspection day.

  1. Home visitsHome visits: no visit on record, quarters to explain, not yet this quarter, inspected this quarter; each home with its status, the last visit and Log a visit.
  2. Log a home visit"Log a visit": the provider, the date, the type (initial, quarterly, follow-up, other), the visitor, the children present, and whether it was without notice.
  3. The checklistThe Ministry's standard home visitor checklist, in the visit: each item Yes, No or N/A, its risk level, and Put right by for a No. Signed off, it counts.
  4. A home's history"History" on a home: each visit with its type, whether it was without notice, the checklist signed off or a draft, and what was found; Edit, then Correct.
  5. By quarterBy quarter: each home and each quarter, inspected, missed and explained, or to explain. A missed quarter is recorded with why and the make-up visit.
  6. Home visitorsHome visitors: each visitor with the director's approval on file, their homes, this quarter's visits and the last visit.
  7. Licensing readinessLicensing readiness for the office: the score, what is overdue, missing and due soon, and the agency's requirements with their status and their section.
  8. Report an incidentAn incident at a home: the home, the child, the kind, what happened, the action taken, who told the parent, whether it is serious. The provider records too.
  9. The inspection binderThe binder for the office: the home child care licensing manual's parts in its order, the homes, the readiness score, and Print the binder.
  10. Inspection dayInspection day for an agency: the records by Manual part, since the last visit, the inspections by quarter, the questions an adviser asks, and in a home.
  11. Help and the tourHelp has this guide, the guides to the regulation, the glossary, who to ask, and "Restart the tour" for your eight screens.

Sections of O. Reg. 137/15 read on e-Laws October 20, 2026. Screens from KeepCount 0.99.162, captured October 29, 2026 in a demonstration organization.